Location: Remote

Employment Type: Full Time

Compensation: $70K-$90K

Job Description

This is a hands-on execution role for someone who thrives on logistics, sweats the details, and takes pride in running programs that go off without a hitch. You'll work closely with our Senior Events Manager to support a portfolio of 40+ in-person and virtual events annually, plus a recurring webinar program running 4–5 webinars per month. You'll own the operational layer — from vendor coordination and registration setup to day-of logistics and post-event data capture — freeing up senior team members to focus on strategy and pipeline.

What You'll Do

Event Logistics & Vendor Coordination

• Coordinate vendor relationships including venues, AV, catering, signage, shipping, and other event suppliers
• Manage event timelines, run-of-show documents, and logistics checklists to ensure smooth execution
• Handle pre-event setup coordination and serve as an operational point of contact on event day
• Support post-event breakdown, vendor reconciliation, and budget tracking

Registration & Attendee Management

• Build and manage event registration pages and attendee communications
• Track registrations, monitor attendance trends, and manage waitlists as needed
• Coordinate attendee communications including confirmation emails, reminders, and post-event follow-up

Webinar Logistics

• Own the operational setup of 4–5 webinars per month in ON24, including loading content, configuring registration, and managing run-of-show
• Coordinate with internal stakeholders to collect webinar assets by established deadlines
• Monitor webinar execution and troubleshoot technical issues in real time

Post-Event Data Capture & Reporting

• Ensure lead and attendee data is accurately captured and routed into HubSpot following each event and webinar
• Support post-event reporting including attendance, engagement metrics, and pipeline contribution
• Maintain clean, up-to-date records across event and contact data in HubSpot

Qualifications

• 2–4 years of experience in event coordination, marketing operations, or a related field
• Proven ability to manage multiple events simultaneously without dropping details
• Hands-on HubSpot experience required — comfortable with contact management, list uploads, and basic workflow logic
• Experience with ON24 or comparable webinar platforms a strong plus
• Strong communicator who can coordinate across vendors, internal stakeholders, and senior leadership without constant direction
• Highly organized and process-driven; you build checklists, maintain timelines, and flag issues early
• Comfortable in a fast-moving environment where priorities can shift quickly
• Available during core Eastern Time business hours